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How to Add Users and Delegate User Permissions

Before you can start collaborating, you’ll need to invite your team to Collab Hub. You’ll then be able to share files and allow your team to engage. Keep in mind that there are multiple role permission levels that you can assign a new user. 

The roles’ functions are as follows:

  • Administrator – Full Access and control. Can add users, can create pages, can create departments, & can add news.
  • Department Head – Can add users to their department, can create pages in their department, & can add news to their department.
  • Department Editor – Can do everything a department head can, except see users.
  • Department Staff – Can view the full intranet, and can only update their own profile.

How to Add a New User

  1. In the top right-hand corner of your intranet homepage, you should see your name if you are logged in. There will be a little down arrow next to your name. Select this, and a menu will appear. Select Dashboard.



  2. On the dashboard, select Staff & click Go.



  3. You will then be brought to the users that already exist (if any). If you are a department head, you will only see the users for your department, and you won’t have ability to select another department to add users. If you are an Administrator, you will be able to add any user to any department. Select the “add new” button.



  4. You can fill out the user’s information. If you are an administrator, there will be a dropdown for Role. You can select Department Staff, Department Editor, Department Head or Administrator. 

The roles’ functions are as follows:

  • Administrator – Full Access and control. Can add users, can create pages, can create departments, & can add news.
  • Department Head – Can add users to their department, can create pages in their department, & can add news to their department.
  • Department Editor – Can do everything a department head can, except see users.
  • Department Staff – Can view the intranet, and can only update their own profile.



  1. If you are an administrator, click the staff department dropdown, and select the department for the new staff member. This will automatically be selected for you if you are a department head.
  2. Fill out the profile and select the “Add New User” button.



    • You can also choose to send a new password to the user.
  3. View the user in the staff directory. (As long as you checked that box.)